Important Meeting Policies

Meeting policies subject to change. Check back often  for updatesImportant Meeting Policies

1.Online registration will be available until October 21, 2019. Attendees must be pre-registered. On-site registration is not available

2.There will be no refund of fees for cancellation after October 14, 2019.

3.We expect conference participants to attend the entire conference, arriving prior to the first set of Working Group Breakouts on Thursday (November 14 at 4:30 PM) and departing after the meeting conclusion on Saturday (November 16 at 2:00 PM).

4.There are a limited number of Resident/Fellow registration slots available. A travel scholarship to cover expenses related to conference participation will be available for trainees and some junior faculty*. Residents, Fellows, and Junior Faculty applying for support are required to submit a paragraph about their career goals and the role that research will play in their career. Be sure to complete the text field in the registration form to be considered.

5. Lodging Policies:

Policies for Active PeDRA Members, Non-Members, Federal Employees, Residents & Fellows

  • PeDRA will make all hotel arrangements. PLEASE DO NOT BOOK YOUR ROOM DIRECTLY WITH THE HOTEL.
  • PeDRA will pre-pay for room and tax for the nights of Thursday, November 14 and Friday, November 15 only for attendees who select to share a room. Guests will still be required to provide a credit card at the time of check-in to cover any incidental charges (i.e. room service, telephone calls, etc.). Roommates should split these incidental charges at their discretion.
  • PeDRA will not cover any cost for non-shared rooms. If you select a single (non-shared) room, PeDRA will make the appropriate billing arrangements directly with the hotel. You will be required to provide a credit card at the time of check-in to cover all room and tax, as well as incidental charges.
  • Guests staying overnight may also take advantage of the following hotel concessions: $1 discounted guest room WiFi and $20 discounted overnight parking. These charges are the responsibility of the attendee(s).
  • If a room must be reserved after the cut-off date of October 23, 2019, PeDRA will only cover the cost of the room up to the discounted $149 rate. Any difference in price is the responsibility of the individuals sharing the room.

Policies for Representatives of Advocacy Organizations and Industry Partners

  • PeDRA will make all hotel arrangements. PLEASE DO NOT BOOK YOUR ROOM DIRECTLY WITH THE HOTEL.
  • PeDRA will not cover any cost of lodging. While PeDRA will make your hotel room reservation for you, you will be required to provide a credit card at the time of check-in to cover all room and tax, as well as incidental charges.
  • Guests staying overnight may also take advantage of the following hotel concessions: $1 discounted guest room WiFi and $20 discounted overnight parking. These charges are the responsibility of the attendee(s).

6. Abstracts should only be submitted by PeDRA Active Members or residents/fellows/junior faculty/research associates in collaboration with Active Members.

7. All abstract submissions are due by September 20, 2019.

8. Residents, Fellows, and Investigators are encouraged to submit an abstract for the conference. Abstracts for proposed NEW Projects as well as ONGOING Projects will be considered for discussion during the Working Group Breakout Sessions. The submitting author may also select to be considered for the Scientific Poster Session, but is not required. Authors of Ongoing Projects may also select to be considered for an oral presentation during a Plenary Session. Abstracts for COMPLETED Projects can be considered for presentation during the Scientific Poster Session and/or Plenary Session, and may also select to be discussed during the Working Group Breakout Sessions. Information about the abstract submission process is available on the Abstract Submission Form. If you have questions related to Abstract Submissions, please email Conference Staff

9. Patient Advocacy Organizations are asked to prepare their top clinical questions and research priorities for their respective disease areas. These questions will help workgroups in their breakout sessions. Please contact Mike Siegel for details.

10. Photography / Video Release: Photos and video will be taken during the 7th PeDRA Annual Conference. By registering for the conference, you agree to grant PeDRA permission to use your image for use in future publications, media, or other materials at the sole discretion of PeDRA. If you do not wish to grant PeDRA permission to use your image for these purposes, written notification must be received prior to the start of the conference. Send your request to Pedra Conference Staff.

11.Industry colleagues: For detailed policy regarding industry engagement at the Annual Conference, please contact Mike Siegel

12. Medical Students: If you are a medical student and are interested in attending the PeDRA Conference, you must meet the following criteria:
  • You must be a listed author on a PeDRA research project.
  • You must submit a letter of recommendation/verification from a current PeDRA member who is attending the annual conference. The PeDRA member must verify that you play a pivotal role in the research and explain how you will benefit from attending the conference. The letter of recommendation must be received by September 30, 2019. Please email it to Pedra Conference Staff
Upon receiving your letter of recommendation and approval, you will be provided instructions for registering to the conference. Please do not register prior to submitting your letter of recommendation.
PeDRA will only accept up to 10 students to attend the conference. Students will receive the trainee registration rate of $50. All approved medical students are permitted to attend all sessions as listed in the agenda and may receive pre-paid lodging, should they elect to stay with a roommate (see above). Travel funding may be available; however, priority is given to Resident and Fellow registrants only.

**Junior faculty within the first 2 years of practice and attending the meeting for the first time

To view full 2019 Conference details click here

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